Reception and front desk
Check a walk-in in under a minute, print the badge, tell the host. See everyone expected today before they arrive.
PassPro is the visitor management system for your front desk and gates. Every guest, contractor, delivery and event attendee is checked in, badged and visible to the people who need to know, in seconds.
Reception, security and management share one live picture: who arrived, who is expected, who has overstayed and what needs attention. No radios, no spreadsheets, no guessing.
Anyone responsible for who comes in, where they go and whether they left. PassPro replaces the visitor book, the WhatsApp group and the spreadsheet with one system the whole site shares.
Check a walk-in in under a minute, print the badge, tell the host. See everyone expected today before they arrive.
Watchlist on every entrance, live headcount, RFID for contractors, gate passes for what leaves, and a roll-call the moment the alarm goes.
Invite candidates and vendors from your inbox. Run town halls and open days with per-guest passes and a live admissions count.
A durable record of every entry, refusal and incident, exportable for audits. One number for who is on site, trusted because it is live.
The same system, configured for how your site actually works: who visits, what they need to show, and how long they stay.
Clients, candidates and couriers through one lobby. Hosts notified the moment their guest arrives.
02Parents, vendors and event guests kept separate from students. Watchlist at every gate, roll-call for the whole campus.
03Contractors on RFID cards with agreed end times. Gate passes for material leaving the site. Headcount by zone in a drill.
04Visiting-hour windows, pre-registered family passes, and vendor reps who only reach the department that invited them.
05Appointment-based entry with QR passes, photo on every badge, and a record that stands up to scrutiny.
06Self-service kiosk for members' guests, deliveries logged at the desk, and residents who invite from their phone.
A busy entrance sees very different people in one morning. PassPro gives each of them a flow that fits, and gives reception one screen for all of them.
Arrivals and departures update every screen the moment reception confirms them. Staff badged in sit alongside, so the number means something in an emergency.
Unapproved pre-registrations, overstays, watchlist hits and open incidents surface at the top, each one a click from the record.
Approved visits and event sessions on a day timeline, with the next arrival marked, so reception is never surprised.
The entrance is your first line. PassPro checks every entry, keeps a durable record of refusals, and turns the visitor roster into an evacuation list the moment an alarm is raised.
Permanent or time-limited restrictions matched on phone and email, applied to manual, kiosk and QR entry alike. Each refusal becomes a Watchlist Hit only administrators can open.
One trigger from security or an admin alerts every staff role. The state lives in the database and survives a restart; only an administrator can clear it.
The live roster of checked-in visitors becomes the muster list. Mark people safe from a tablet at the assembly point and see who is still unaccounted for.
Security files incident and issue reports from the gate with photos and location. Admins track, assign and analyse them, and nothing is lost in a chat group.
PassPro wears your branding on every screen and badge, respects your time zone and language, and limits each host to their own visitors.
Upload the logo, set the band and accent colours. Contrast is checked automatically so text stays readable on any brand colour.
Day boundaries, expiry times, email dates and reports all follow your configured zone. The interface switches language per user.
Hosts see only their own visitors. The kiosk gets its own eight-hour session with no portal access. Password or role changes end every old session.
A product demo with the PassPro team: check a visitor in, issue a QR pass from an invitation, raise an emergency and run the roll-call. Bring your front-desk questions.